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Create a seating plan

CePro provides a seating-plan generator for EPFL exam rooms. It can create a room plan based on the selected room, the number of students and the numbering options you choose.

Network access

The web application is accessible only from the EPFL network or through the EPFL VPN.

Available tools​

You can use either:

If you use the script, read its README before generating a plan.

Numbering options​

Continuous numbering​

Use continuous numbering for the standard case. Seats are numbered sequentially starting from the first seat number you provide.

Special numbering​

Use special numbering when the room must contain specific identifiers such as A12, 24 or E.

Provide a CSV file containing one identifier per line. The generator uses those values to populate the room plan.

Skip selected numbers​

The skip option lets you omit selected numbers without leaving empty positions in the room plan.

Prepare a CSV file with one number per line, then:

  1. enable Fill all seats;
  2. set First seat number to 1;
  3. upload the CSV file;
  4. generate the room plan.

Fill all seats​

Enable Fill all seats to number every available seat in the selected rooms, starting from the first seat number entered.

Marker shape​

Seat numbers can be displayed using a circle or a square marker.

Generate the plan​

  1. Select the required room or rooms.
  2. Choose the numbering options.
  3. Upload a CSV file if the selected option requires one.
  4. Enable Fill all seats if appropriate.
  5. Enter the first seat number.
  6. Preview the generated plan.
  7. Download the final file.

Custom plans for special arrangements​

Use the custom seating-plan tool when students with special arrangements require a layout that cannot be generated with standard room numbering.

The custom tool supports:

  • Numbers — sequential values from 1 onward;
  • Letters — A to Z, then AA, AB, AC, and so on;
  • Prefix — a custom prefix followed by a number, for example P-1, P-2, P-3.

To create a custom plan:

  1. Select the room.
  2. Choose the numbering option.
  3. Click on the room image to place each student position.
  4. Use Undo to remove the last point if necessary.
  5. Download the completed room plan.
warning

Changing the numbering option or prefix resets the numbering counter. Choose the numbering format before placing the final set of points.

tip

Generate and review the seating plan early enough to correct room or numbering issues before the exam day.